Legal Secretary and Administrative Assistant Resume Example
Professional resume template and tips for Legal Secretary and Administrative Assistant positions
Embarking on a career as a Legal Secretary and Administrative Assistant means becoming the organizational backbone of a legal practice, where you’ll expertly manage correspondence, documents, and critical case files. This guide provides a clear overview of the role, detailing the essential hard skills—like mastering Microsoft Office Suite and legal software—and the vital soft skills, such as critical thinking and social perceptiveness, that employers value. You’ll also find practical advice for highlighting your administrative expertise and legal knowledge on your resume. Use these insights to confidently present your qualifications and begin building your standout resume with Mokaru today.
DANIELLE BAKER
Professional Summary
Legal Secretary with 5+ years supporting midsize corporate law firms. Streamlined billing processes, reducing invoice delivery time by 40% using QuickBooks. Proficient in case file management and Microsoft Office suite for legal correspondence.
Skills
Experience
- Spearheaded digital transition of case files using Adobe Acrobat and Microsoft Access, reducing document retrieval time by 25% for 15 attorneys
- Managed billing operations through Intuit QuickBooks for three practice areas, improving invoice accuracy by 18% and reducing payment delays
- Mentored 4 junior secretaries on legal procedures and critical thinking, elevating team efficiency and reducing administrative errors by 30%
- Collaborated with HR to redesign onboarding documentation in Microsoft Word, cutting new hire ramp-up time by two weeks
- Owned preparation of 50+ complex legal motions monthly using superior writing skills, maintaining a 99% court acceptance rate
- Coordinated with IT to implement Microsoft Outlook rules for 8 attorneys, automating email sorting and saving 10+ hours weekly
- Mastered Adobe Acrobat to digitize 100+ legacy case files monthly, ensuring compliance with firm archiving protocols
- Supported senior attorneys by proofreading and processing 30+ legal documents weekly with meticulous attention to detail
- Learned Microsoft Excel to track office supply inventory, reducing costs by 15% through optimized purchasing schedules
Education
Certificates
- Microsoft Office Specialist (MOS) Master
- Certified Administrative Professional (CAP)
- Certified Legal Secretary Specialist (CLSS)
Build Your Legal Secretary and Administrative Assistant Resume
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What does a Legal Secretary and Administrative Assistant do?
A Legal Secretary and Administrative Assistant performs various tasks on a daily basis. Here are the core responsibilities you can expect in this role:
- Organize and maintain law libraries, documents, and case files.
- Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
- Prepare and distribute invoices to bill clients or pay account expenses.
- Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
- Make photocopies of correspondence, documents, and other printed matter.
What skills do you need as a Legal Secretary and Administrative Assistant?
Employers hiring for Legal Secretary and Administrative Assistant positions look for candidates with a strong combination of technical and soft skills. Here are the most important skills to highlight on your resume:
What knowledge areas are important for a Legal Secretary and Administrative Assistant?
Beyond skills and tools, employers value candidates with deep knowledge in these areas. Consider highlighting relevant coursework, certifications, or experience:
How do I write a great Legal Secretary and Administrative Assistant resume?
Creating an effective Legal Secretary and Administrative Assistant resume requires focusing on what employers in the HR & Admin sector value most.
Use relevant keywords
ATS systems scan for specific terms. Include these keywords naturally throughout your resume:
Quantify your impact
When describing how you "organize and maintain law libraries, documents, and case files", include metrics like percentages, team sizes, budgets, or project scope to demonstrate real results.
Showcase technical proficiency
Highlight hands-on experience with Microsoft Word, Microsoft Outlook, Microsoft Excel and any administrative certifications that validate your expertise.
Match the experience level
For Legal Secretary and Administrative Assistant roles, employers typically expect usually requires trade school, apprenticeship, or 2-year degree. Highlight matching qualifications prominently at the top of your resume.
Example bullet points
Here are some strong bullet points you could adapt for your Legal Secretary and Administrative Assistant resume:
- Spearheaded digital transition of case files using Adobe Acrobat and Microsoft Access, reducing document retrieval time by 25% for 15 attorneys
- Managed billing operations through Intuit QuickBooks for three practice areas, improving invoice accuracy by 18% and reducing payment delays
- Mentored 4 junior secretaries on legal procedures and critical thinking, elevating team efficiency and reducing administrative errors by 30%
How to use AI to improve your Legal Secretary and Administrative Assistant resume
AI tools like ChatGPT can be incredibly helpful when crafting your Legal Secretary and Administrative Assistant resume. They can help you brainstorm achievements, rephrase bullet points for impact, identify missing keywords, and tailor your content to specific job descriptions.
However, AI is not perfect. Always proofread the output carefully. AI can sometimes make factual errors, use generic language, or miss the nuances of your specific experience. Think of AI as a helpful assistant, not a replacement for your own judgment.
AI Resume Prompt
You are a senior recruiter with 15+ years of experience in technical hiring and resume optimization. You have reviewed thousands of resumes for Legal Secretary and Administrative Assistant positions and know exactly what hiring managers and ATS systems look for.
Your task:
Analyze my resume for a Legal Secretary and Administrative Assistant position and provide concrete, actionable feedback to maximize my chances.
Job description:
[paste the job description here]
Provide feedback on the following:
- Match analysis: Which requirements from the job description ARE and ARE NOT reflected in my resume?
- Quantification: Which bullet points lack concrete numbers/metrics? Provide examples of how I can rewrite them.
- Keywords: Which technical terms from the job description (such as Microsoft Word, Microsoft Outlook, Microsoft Excel, etc.) are missing or could be more prominent?
- Impact statements: Rewrite my 3 weakest bullet points using the STAR format (Situation, Task, Action, Result)
- ATS optimization: What adjustments will increase my score in Applicant Tracking Systems?
- Priorities: Give me a top-5 of changes that will make the biggest difference, ranked by impact.
Be direct and critical - I want honest feedback, not compliments.
Why use Mokaru instead? At Mokaru, we have invested extensive research into our AI prompts and continuously update them based on recruiter feedback and ATS testing. Our AI resume builder handles the complexity for you: optimizing for ATS systems, matching job descriptions, and ensuring professional formatting, so you can focus on landing interviews.
Legal Administrative Assistant Resume Example
Looking for a Legal Administrative Assistant resume instead? The skills and experience are very similar to a Legal Secretary and Administrative Assistant. Here is an example you can use as inspiration:
REBECCA RIVERA
Summary
Legal Secretary with 5+ years supporting midsize corporate law firms. Streamlined billing processes, reducing invoice delivery time by 40% using QuickBooks. Proficient in case file management and Microsoft Office suite for legal correspondence.
Skills
Experience
- Spearheaded digital transition of case files using Adobe Acrobat and Microsoft Access, reducing document retrieval time by 25% for 15 attorneys
- Managed billing operations through Intuit QuickBooks for three practice areas, improving invoice accuracy by 18% and reducing payment delays
- Mentored 4 junior secretaries on legal procedures and critical thinking, elevating team efficiency and reducing administrative errors by 30%
- Collaborated with HR to redesign onboarding documentation in Microsoft Word, cutting new hire ramp-up time by two weeks
- Owned preparation of 50+ complex legal motions monthly using superior writing skills, maintaining a 99% court acceptance rate
- Coordinated with IT to implement Microsoft Outlook rules for 8 attorneys, automating email sorting and saving 10+ hours weekly
- Mastered Adobe Acrobat to digitize 100+ legacy case files monthly, ensuring compliance with firm archiving protocols
- Supported senior attorneys by proofreading and processing 30+ legal documents weekly with meticulous attention to detail
- Learned Microsoft Excel to track office supply inventory, reducing costs by 15% through optimized purchasing schedules
Education
Certifications
- Microsoft Office Specialist (MOS) Master
- Certified Administrative Professional (CAP)
- Certified Legal Secretary Specialist (CLSS)
Build Your Legal Administrative Assistant Resume
Create a professional, ATS-optimized resume tailored for Legal Administrative Assistant positions in minutes.
Frequently Asked Questions
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