Proposal Support Specialist

General Dynamics Mission System-Canada has an exciting opportunity for a Proposal Support Specialist with their Canadian-based Proposal Development Team.

You are a motivated and self-directed individual with a passion for proposals. You thrive in a collaborative environment but know when to switch to independent deliverables. Communication is paramount so having excellent writing, proofreading and editing skills is essential. As a Proposal Support Specialist, you will coordinate and manage all proposal development support activities, including: reviewing, organizing and editing proposal content; graphics development and management; SharePoint management and records retention; colour team support; word processing; adherence to branding standards; compliance management; and quality control.

Key indicators of success in this role are excellent attention to detail, a creative mindset, multitasker, and independent thinking with strong time management skills to work productively under short deadlines in an evolving work environment.

• Reviewing customer Request for Proposal/Information (RFP/RFI) material to identify proposal deliverables, deadlines, response structure and format
• Maintain accurate customer RFP/RFI versions and amendment records
• Provide input for the proposal response document in association with the corporate template structure, design, and layout
• Set up all documentation related to the proposal response using corporate proposal templates and previous proposal baseline
• Assign and coordinate proposal team SharePoint site activities, provide site access, and create SharePoint contributor groups
• Assist with creating proposal outlines, schedules, and work packages, working closely with the Proposal and Capture Managers
• Format all proposal documentation according to team and company-approved standards and styles
• Edit technical proposal documentation, ensuring: consistency/clarity of message; contextual integrity and tone; proper grammar; coherent flow; and readability and accuracy
• Oversee graphics development, support writers with content creation, and engage with illustrator teams as required
• Liaise with the contributors for each proposal, both internal and external to the proposal department, including the following functional areas: proposals, capture, estimating, engineering, supply chain, manufacturing, quality, business development, offsets, project management, commercial services, finance, legal, and other functions as required
• Finalize proposal deliverables as part of digital production activities
• Maintain documentation version control at each iteration of the proposal including colour team reviews and manage the final document release and archive using electronic tools; and Post-proposal production document management activities
• Maintain, augment and improve library of reusable proposal content, graphics, templates and processes to reduce response time and improve quality of future bids
• Contribute to proposal status and proposal record metrics reports

• University or College degree or an equivalent combination of education and related experience
• 5 years of applicable experience, with a minimum of 2 years in proposals.
• Excellent attention to detail and ability to multi-task and achieve deadlines
• Excellent communication, both verbal and written
• Working proficiency of Microsoft Office Suite, including SharePoint, with high proficiency in Microsoft Word
• Experience with SharePoint, Adobe InDesign, Illustrator, and Photoshop

It is a requirement that General Dynamics Mission Systems-Canada be registered with the Canadian Controlled Goods program and that all of its workforce be security assessed. Successful applicants must meet all applicable security requirements, including but not limited to the ability to obtain and maintain a Canadian government security clearance. Applicants may be required to meet additional security requirements in order to gain access to technical data, classified areas or information that is subject to international regulations. You must be eligible to work in Canada.

Benefits
As a full-time employee at General Dynamics Mission Systems–Canada, you’ll enjoy a competitive total rewards package that supports your professional and personal well-being:

• Comprehensive medical, dental, and vision coverage for you and eligible dependents from day one (no cost), including flexible benefits options (HCSA) emergency travel insurance, and 24/7 virtual care services.
• Employee & Family Assistance Program (EFAP), onsite fitness facilities, and employee resource groups.
• Defined Contribution Pension Plan with employer contributions after 3 months, RRSP access from day one, and financial planning support.
• Flexible time off including vacation, holidays, parental leaves with top-up options, sick leave, and disability programs.
• Career development through learning platforms, educational assistance, mentoring, and reimbursement of professional memberships.
• Additional perks such as employee discounts, free onsite parking, social clubs, and an annual scholarship program for employees’ children.

Why join us?

• Purposeful Innovation: You’ll work on innovations that genuinely make a difference. You’ll apply advanced thinking, design expertise, and practical problem-solving to help equip military and allied forces with leading-edge systems. You’ll be surrounded by some of the brightest minds in the defence sector, contributing to next-generation technologies in an environment that celebrates creativity, new ideas, and modern solutions.
• Connection: We believe people do their best work when they feel they belong, and their ideas can flourish. Different perspectives, experiences, and ways of thinking help us innovate and grow. Strong relationships with our teammates help us unite, overcome challenges, and deliver the world-class quality we’re known for. Here, we are committed to inclusivity and ensures every individual feels valued, respected, and empowered.
• Challenging and Rewarding Career Pathways: Your career path matters to us. From mentorship and regular check-ins with your leader to educational support, professional certifications, and continuous training, you’ll have the resources you need to thrive. We encourage internal mobility so you can explore different business areas, broaden your skillset, and expand your network. You’ll be working on high-profile, impactful projects that challenge your skills, expand your expertise, and allow you to both learn from mentors and guide others along the way.

Accommodation 
If you require accommodation during any stage of the application process, please contact Human Resources via recruitment@gd-ms.ca.

Closing Date
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.