Executive Assistant - Television Distribution, Singapore

Core Purpose of The Role:

To provide high-level administrative and operational support to the Senior Sales Executives, enabling efficient client engagement, effective deal execution, strong reporting discipline, and smooth day-to-day business operations. Your work enables the team to focus on revenue generation by streamlining processes and optimizing client interactions.

KEY RESPONSIBILITIES: 

1. Calendar & Meeting Management for Senior Sales Executives 

• Manage calendars across time zones Senior Vice Presidents and Vice-President of the TV Distribution team to ensure strategic sales meetings and high-value client touchpoints take precedence.   
• Schedule internal, client and partner meetings, including video calls and in-person meetings.  
• Ensure agendas, dial-in details, meeting rooms and materials are prepared in advance.  
• Anticipate conflicts and optimize scheduling priorities.

2. Travel, Logistics & Expense Management 

• Arrange all business travel including flights, hotels, ground transport and visas where required for client meetings, regional business trips, markets and conferences. 
• Ensure flawless execution of client-facing activities, manage last-minute changes when needed.   
• Prepare and submit T&E claims accurately and on time; ensure policy compliance and resolve discrepancies. 

3. Sales Support 

• Act as liaison for client communications, scheduling calls and meetings with key partners. 
• Develop meeting schedules for major industry events with a focus on maximizing networking opportunities and client engagement.   
• Organize client engagement and networking sessions to strengthen revenue-driving relationships, while maintaining and updating client lists, invitations, and RSVP tracking for screenings, premieres, and industry events. 

4. Sales Reporting & Operations 

• Reporting & Data Management: Collate and validate data for weekly, monthly, and quarterly sales reports; coordinate inputs across territories; ensure accuracy, consistency, and timely submission; maintain organized records and version control. 
• Client & CRM Management: Maintain accurate client contact details and trackers that evolve into CRM insights, enabling personalized outreach and strategic engagement. 
• Process & Documentation: Organize and maintain shared drives, trackers, and documentation for client engagement, event planning, and sales processes.  
• Workflow Coordination: Track key deadlines, submissions, and follow-ups; facilitate smooth communication between Sales, Legal, Finance, Marketing, and other NBCU teams to ensure operational efficiency. 

5. General Administration 

• Handle courier arrangements, document formatting, and ad-hoc administrative tasks. 

Why This Role Is Valuable to TVD

This role is a key enabler of revenue delivery, ensuring that:

• Sales executives remain focused on clients and deal-making.
• Reporting discipline is maintained for management and finance.
• Client engagement is professional and seamless.
• The sales organization operates with structure, efficiency and accountability.

BASIC REQUIREMENTS:

1. Organizational Excellence & Execution

• Proven experience providing executive-level administrative or operational support, ideally within a fast-paced environment.
• Highly organized with strong attention to detail; able to manage complex calendars, travel, events, and reporting across multiple time zones and stakeholders.
• Proactive in anticipating needs, resolving conflicts, and ensuring seamless execution of priorities.

2. Communication, Judgement & Stakeholder Partnership

• Experience supporting multiple senior stakeholders simultaneously, with the ability to manage competing priorities effectively.
• Prior exposure to client-facing work, event coordination, or international business operations.
• Clear, professional communicator with the maturity and discretion to engage confidently with clients, partners, and senior internal stakeholders.
• Exercises sound judgement when handling sensitive information.

3. Team Player - A collaborative, dependable team player who works seamlessly with across teams to ensure we support each other and win as a team.

DESIRED CHARACTERISTICS: 

• Demonstrates strong judgment, discretion, and the ability to anticipate needs across multiple stakeholders in a fast-paced environment
• Thrives under pressure with a calm, solutions-oriented mindset, and can effectively prioritize competing demands without losing attention to detail
• Communicates clearly and confidently across all levels, with the ability to manage expectations.
• Brings a collaborative approach and contributes positively to team culture, with a willingness to step in and support beyond defined responsibilities
• Highly organized and proactive, with a track record of managing complex schedules, shifting priorities, and multiple executives seamlessly

Nice-to-haves:

• Experience supporting regional or cross-functional leadership teams in a multinational environment
• Familiarity with media, entertainment, or similarly fast-moving industries
• Comfort with digital tools, automation, or AI-enabled productivity solutions to improve workflow efficiency
• Exposure to event coordination, team engagement initiatives, or internal communications
• Demonstrated ability to improve processes or introduce systems that enhance team effectiveness
• Love of movies and television series

 

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.