Job Description Summary

Department - Transportation

Job Description

Job Type: Classified

Job Classification: 5248 - Administrative Services Manager II

Salary Grade: 15

Pay Range

Hiring Range: $69,908 - $83,886 Annually 

Pay Range: $69,908 - $97,864 Annually 

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

Interested in joining the team that plans, designs, constructs, and operates more than 2,200 miles of roadway in unincorporated Pima County? We are seeking a highly motivated and skilled Administrative Services Manager II to support the Department of Transportation (DOT) by overseeing the department’s Capital Improvement Program (CIP). This role works closely with Transportation Engineers, Project Managers, Planners, the Finance Department, and DOT leadership. The ideal candidate is self-driven, detail-oriented, and thrives in a fast-paced environment.

This position reports to the DOT Planning Engineering Division and focuses on managing all funding aspects of the DOT program. Responsibilities include but are not limited to developing the CIP budget, monitoring project funding, coordinating grants, tracking performance measures, researching contracts and intergovernmental agreements, resolving funding issues such as budget holds and payroll rejections, preparing reports on funding sources, developing departmental policies and objectives, and representing the department’s program initiatives. The position will also support department leadership by reviewing and analyzing high level financial forecasts.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Plans, organizes, directs and manages the administrative services or support functions including, but not limited to, financial and general administrative functions or other assigned support or service functions;

• Oversees and manages the acquisition, storage and distribution of material to support department activities through subordinate work unit supervisors;

• Interprets department policies and procedures and reviews current and proposed new or changed rules, regulations, or related materials for impact to unit, division, department, or a group of departments and presents recommendations to management;

• Oversees and directs training and development of department employees and ensures division/department compliance with mandated training and certifications;

• Coordinates activities and serves with other divisions to meet the needs and goals of the department or group of departments;

• Develops and directs general accounting procedures, payroll, purchasing, inventory control, computer operations, data collection and report preparation;

• Supervises the installation of new or modified financial cost accounting and records management systems;

• Analyzes data and makes recommendations for reducing costs and increasing revenues;

• Reviews grant and contract requests, income management reports and revenue studies;

• Oversees the coordination of accounting and financial records maintenance with the Finance and Management Information Services Departments;

• Develops procedures for and directs personnel hiring, department records management and storage, reproduction, microfilming services and custodial staff;

• Studies and researches administrative and financial problems and recommends solutions;

• Supervises professional staff and work unit supervisors;

• Develops and prepares reports.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university with a major in business or public administration/management, or a closely related field as determined by the department head at the time of recruitment AND three years of experience involving fiscal management, public or business administration or material management INCLUDING two years of supervisory.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Four years of experience with Pima County as an Administrative Services Manager I or other similar level position as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Minimum three (3) years experience in capital improvement programs, project development, and delivery.

• Experience with data and database management including WorkDay, MasterWorks, Amplifund, Maximo, and On-Base.

• Minimum three (3) years experience in funding sources in the Transportation CIP and the PAG TIP.

• Minimum five (5) years experience with Excel, Word, MS Project, and PowerPoint.

• Minimum five (5) years experience in preparing reports and writing letters/memos.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.     

Supplemental Information:

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.  

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.