Events Manager

Job Posting Title:

Events Manager

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Hiring Department:

University Unions

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

May 18, 2026

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Division of Student Affairs is the hub of student life and well-being at The University of Texas at Austin. The team inspires all students — undergraduate, graduate and professional — to live the Longhorn life through its uniquely-designed programs, spaces and resources. They serve every student through physical health, mental health and well-being services; recreational sports; two university unions; family orientation and the University’s official parent association. The Division supports 1,000+ student organizations; student governance organizations; student outreach, legal, and disability and access services. The team also provides student employment, leadership, first generation and volunteer programs.

Serving under the Division of Student Affairs, the University Unions’ mission is to enhance the student experience and enrich campus life by providing cultural, educational, social and recreational programs as well as related goods and services to the campus community.

What sets you apart when you join the University Unions?

As a Longhorn, you’ll be working for a globally recognized university. Your work will make a difference in the lives of faculty, staff, and of course, our students! During your time on campus, you will contribute to programs, organizations, and activities that help our students develop a sense of community and learn valuable leadership skills that they will carry with them throughout their professional and personal lives.

What benefits do I receive with UT? The university offers an impressive benefits package including, but not limited to:

•    Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
•    Voluntary Vision, Dental, Life, and Disability insurance options
•    Generous paid vacation, sick time, and holidays
•    Teachers Retirement System of Texas, a defined benefit retirement plan.
•    Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
•    Flexible spending account options for medical and childcare expenses
•    Robust free training access through LinkedIn Learning plus professional conference opportunities
•    Tuition assistance
•    Expansive employee discount program including athletic tickets
•    Free access to UT Austin's libraries and museums
•    Free rides on all UT Shuttle and Austin CapMetro buses 

Purpose

To manage the event operating services in The Texas Union and Hogg Memorial Auditorium.  Responsible for participating with other managers in identifying, specifying, planning and supervising configuration design, user comfort and safety, and/or ticketing services required to operate professional entertainment events and/or private facility uses in a full service multi-purpose public assembly facility. Assigns and supervises tasks directly and through intermediate supervisors. Reviews and coordinates work in process. Establishes and maintains effective working relationships with performers' representatives, representatives of private facility users, representatives of other outside agencies, co workers, subordinates, and other University personnel. Performs related duties as required. May interview, hire and train personnel in varied regular classified positions. May establish candidate pools, interview, hire and train personnel in extra help usher/event assistant, ticket seller, and/or other positions. May assist in delivering event operating services.

Responsibilities

 

• Event Operations: Serve as the on-site University Unions representative for Hogg Memorial Auditorium and Texas Union events. Support Student Organizations, University departments, Staff Organizations and the External Groups’ events to ensure the smooth and safe completion of programs at the highest professional standard. Ensure event spaces are set and ready before each reservation, checking to make sure guests’ needs are met, and oversees post event strike and clean up. Create a positive, welcoming, student-centered, and customer-service-focused event environment. Respond to and creatively resolve student and guest needs as they arise. Monitor and communicate changes in day-of event logistics. Indirectly supervise student event team.

• Event Planning and Administrative: Use Mazevo and diagramming software (Social Tables) to manage reservations in the Texas Union and Hogg Memorial Auditorium. Hold consultations with guests to help guide them through the event planning process and Texas Union and/or Hogg Memorial Auditorium Policies

• Customer Service: Answer questions in person, over the phone and through email to assist guests with event planning questions, Teas Union and/or Hogg Memorial Auditorium policies, and University of Texas at Austin resources and guidelines

• Education and Professional Development: Participate in the Professional Development programs for Longhorn students and early-career professionals. Be an active member in different Ad Hoc committees such as Student Employee Appreciate Week to maintain and contribute to University of Texas’s culture of mentorship and learning.

Required Qualifications

• Bachelor’s Degree
• 1-2 years of venue management experience or event programming experience
• Strong Customer Service mindset
• Ability to work in a fast-paced environment
• Ability to work non-traditional hours

Preferred Qualifications

• 2+ years of venue management experience or event programming experience
• Master’s Degree in Event Management, Higher Education, or applicable area
• Experience working in a higher education setting or managing a university venue

Salary

$52,500

Work Shift

Wednesday - Sunday 1pm-10pm

*Hours subject to change based on time of year

**Can be flexible depening on Event Schedule and Building Operations

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.