Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Position Overview:

The Facilities Coordinator is responsible for supporting the day-to-day operations and maintenance of assigned facilities to ensure a safe, functional, and productive work environment. This role serves as a key point of contact for facility-related issues, coordinates maintenance activities, manages vendor relationships, processes financial transactions through JLL's finance systems, and helps maintain compliance with relevant standards and regulations.

We welcome applications from candidates at all levels of knowledge and experience in facilities management. What matters most is a genuine hunger for growth, a strong desire to gain hands-on experience within the facilities environment, and an eagerness to learn about the business. This role offers excellent opportunities for professional development and advancement for motivated individuals who are committed to building a career in facilities management.

Key Responsibilities:

Facility Operations Management Coordinate routine facility operations including HVAC, electrical, plumbing, and building systems. Monitor building conditions and respond promptly to facility-related issues or emergencies. Conduct regular facility inspections to identify maintenance needs, safety hazards, or operational deficiencies. Maintain accurate records of facility operations, maintenance activities, and equipment specifications.

Maintenance Coordination Schedule and oversee preventive maintenance programs for building systems and equipment. Coordinate repairs and maintenance work with internal teams and external contractors. Track work orders from initiation through completion, ensuring timely resolution. Maintain inventory of facility supplies and equipment, managing procurement as needed.

Vendor and Contractor Management Serve as primary liaison with external vendors, contractors, and service providers. Solicit quotes, evaluate proposals, and assist with vendor selection processes. Monitor contractor performance to ensure quality standards and contract compliance. Process invoices and maintain vendor documentation in accordance with company procedures.

Financial Management and Procurement Raise Purchase Orders (POs) in JLL's finance platform for facility-related goods and services in accordance with procurement policies and approval hierarchies. Conduct Goods Receipts (GRs) in the finance system upon delivery of products or completion of services, ensuring accuracy and timely processing. Reconcile invoices against POs and GRs to verify proper billing and facilitate payment processing. Monitor facility budget expenditures and track costs against approved budgets.

 

Maintain accurate financial records for all facility-related transactions and expenditures. Ensure compliance with JLL's financial controls, procurement procedures, and approval workflows.

Space Management Support Assist with space planning, office moves, and workspace reconfigurations. Coordinate furniture procurement, delivery, and installation. Support workspace optimization initiatives and space utilization analysis. Maintain accurate floor plans and space allocation records.

Health and Safety Compliance Support facility compliance with health, safety, and environmental regulations. Assist with various audits. Coordinate safety inspections and maintain required permits and certifications. Assist with emergency preparedness planning and evacuation procedures. Document and report safety incidents or regulatory compliance issues.

Administrative Support Maintain facility management systems and databases with current information. Prepare reports on facility performance, maintenance activities, and budget expenditures. Respond to tenant or employee inquiries regarding facility services. Support budget tracking and assist with forecasting facility-related expenses.

Required Qualifications:

• Associate's degree in Facilities Management, Business Administration, or related field, or equivalent combination of education and experience

• 2-3 years of experience in facilities coordination, property management, or related field

• Strong organizational skills with ability to manage multiple priorities simultaneously

• Excellent communication and interpersonal skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Ability to read and interpret building plans, technical manuals, and contracts

Preferred Qualifications:

• Bachelor's degree in Facilities Management or related discipline

• Working knowledge of building systems including HVAC, electrical, and plumbing

• Experience with computerized maintenance management systems (CMMS)

• Familiarity with OSHA regulations and building codes

• Professional certification (FMP, CFM, or similar)

• Experience in commercial real estate or corporate facilities environment

 

Competencies:

• Problem-solving and critical thinking abilities

• Customer service orientation

• Attention to detail and accuracy

• Ability to work independently and as part of a team

• Flexibility to respond to urgent facility needs outside regular business hours

• Basic understanding of facility budgeting and financial tracking

Physical Requirements:

Ability to conduct facility inspections requiring walking, standing, climbing stairs, and accessing various building areas. Occasional lifting of supplies or equipment up to 25 pounds. Ability to respond to facility emergencies as needed.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.

 

 

Location:

On-site –London, GBR

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.