PMO Performance Technical Secretary

PMO Performance Technical Secretary:

We are seeking a highly organised and proactive Performance Technical Secretary to join our SI Onshore PMO Data & Performance Team. This key role will support the team’s operational efficiency, ensuring seamless communication, coordination, and reporting across multiple stakeholders and activities.

Key Responsibilities

Mailbox Management: 

• Daily management of the Onshore Performance Reporting mailbox.

Board Support: 

• Serve as technical secretary for Regional Performance Boards, including:
• Coordinating calendar invites and tracking delegates.
• Managing distribution lists, stakeholder lists, and email communications.
• Capturing meeting actions and tracking action closure.

Funnel Process Management:

• Capture new reporting requests from the mailbox.
• Log requests into the DevOps system.
• Notify the Data team and respond to requestors.

Documentation Ownership:

• Own and update SOPs, RACI charts, team org structures, etc.
• Roadmap & Progress Monitoring:
• Frequently review the team’s roadmap and progress.
• Fortnightly team progress reporting.

Event Coordination:

• Coordinate and run team offsites, agree agendas with stakeholders, create skeleton packs, chase inputs, and arrange team socials.
• Report Support:
• Support monthly PMU report production, including creating skeleton packs, chasing inputs, and reviewing slide formatting.

Key Skills & Attributes

- Self-starter with a proactive approach.
- Highly organised, able to manage multiple tasks simultaneously.
- Strong verbal and written communication skills.
- Effective stakeholder management and relationship-building abilities.
- Confident to speak out, ask questions, and clarify requirements.

Equality, Diversity & Inclusion

We at EGIS are an Equal Opportunities employer and we recognise the value of a Diverse Organisation. EGIS appreciates all job applications. If you decide to apply for an opportunity at EGIS, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means, if you work for EGIS, you will be included, listened to, and respected.