Payroll & Compliance Manager

Job Summary

We are looking for an experienced Payroll & Compliance Manager to manage end‑to‑end payroll operations for India, ensuring accuracy, timeliness, and complete statutory compliance. The role requires strong working knowledge of Indian payroll, labour laws, statutory filings, audits, and employee taxation, along with the ability to collaborate closely with HR, Finance, and external vendors.

Key Responsibilities

Payroll Management

• Manage end‑to‑end monthly payroll processing for India employees
• Ensure 99%+ payroll accuracy and timely salary disbursement
• Validate payroll inputs including new joiners, exits, attendance, LOP, reimbursements, and variable pay
• Prepare payroll instruction files and review changes with Finance
• Coordinate payroll accounting, reconciliation, and variance analysis
• Generate payroll reports, dashboards, and MIS

Statutory Compliance

• Ensure 100% compliance with Indian labour laws including:
  • Provident Fund (PF)
  • Employee State Insurance (ESI)
  • Professional Tax (PT)
  • Labour Welfare Fund (LWF)
  • Shops & Establishments Act
  • Payment of Wages, Bonus, Gratuity, and Minimum Wages
• Manage statutory filings, challans, returns, and inspections
• Stay updated on labour law changes and advise stakeholders accordingly

Audit & Governance

• Handle internal, external, and statutory payroll audits
• Prepare audit documentation and ensure audit closure with minimal observations
• Strengthen internal controls and payroll governance

Employee Tax & Benefits

• Manage gratuity, bonus, leave encashment, and statutory benefits
• Handle income tax processes including Form 16, TDS, and investment declarations
• Resolve employee queries related to payroll, tax, and statutory matters within SLA timelines

Vendor & Stakeholder Management

• Manage payroll vendors and statutory consultants
• Partner with HR, Finance, Legal, and external agencies for smooth operations

Process Improvement

• Drive payroll process automation, standardization, and efficiency improvements
• Ensure data accuracy and continuous process enhancement

Key Skills & Competencies

• Strong expertise in Indian Payroll & Compliance
• In‑depth knowledge of Indian labour laws
• Audit management and compliance reporting
• Payroll accounting and reconciliation
• Vendor management and stakeholder coordination
• High attention to detail and confidentiality
• Proficiency in payroll systems and MS Excel

 

Qualifications

• Bachelor’s degree in Commerce, Finance, HR, or related field
• Post‑graduation or professional certification is an added advantage

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