Senior Executive Assistant

Who we are

American International Group, Inc. (AIG) is a leading global insurance organization. Building on 100 years of experience, today AIG member companies provide a wide range of property casualty insurance, life insurance, retirement solutions, and other financial services to customers in more than 80 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets, manage risks and provide for retirement security.

 

Get to know the business

General Insurance is a leading provider of insurance products and services for commercial and personal insurance customers. It includes one of the world’s most far-reaching property casualty networks. General Insurance offers a broad range of products to customers through a diversified, multichannel distribution network.

AIG are looking for an experienced and accomplished Senior EA to provide key support to the International Head of Claims. The successful candidate will need to be flexible, liaising with other Executive Assistants and Senior Management within the London and global offices and across multiple time zones. We are looking for a committed individual who has the ability to handle tasks with diplomacy, tact and care. It is essential you have supported at a senior level and ideally you will have previous experience within Insurance.

• Senior executive 1:1 support to the International Claims Leader

• Work closely with and build strong relationships with their direct reports

• Proactively set up and manage the process for quarterly business reviews and other business reviews/ Board meetings etc

• Pull together daily packs and briefing notes for meetings and engagements

• Proactive management of busy calendars, heavy scheduling of meetings and calls, involving multiple diaries and different time zones

• Organize and plan frequent international and domestic travel including flights, hotels and ground transportation

• Processing of visas when necessary

• Processing of expenses using the Concur web portal

• Prepare correspondence, memos, reports, presentations, spreadsheets and other reporting as needed

• Organize and maintain electronic and manual file systems

• Attend weekly/monthly meetings to take minutes, manage & chase actions to ensure all completed by deadlines and any pre-meeting preparation

• Organise meetings, offsites and other similar events

• Meet & greet external guests, create & maintain a good relationship so are key point of contact

• On boarding new joiners, ordering equipment and access

Experience & Qualifications Required:

• Solid Executive Assistant experience supporting senior Executives in a similar role, including confidence in and experience of dealing with senior management and external stakeholders across a Global matrix organisation

• Ability to carry out continuing and complex assignments that require the organization of materials, the handling of routine administrative details, and the preparation of reports

• Demonstrate sound judgment handling competing priorities, time-sensitive projects and potential conflicts

• Ability to plan work efficiently to ensure own deadlines are fully achieved

• Advanced proficiency in Microsoft Office systems, and strong knowledge of Excel and PowerPoint

• Proficiency in phone systems and video conference

• Confidentiality and integrity is paramount

• Must be able to take a flexible approach to completing work tasks

A look at our benefits

At AIG, we have a 100-year legacy of working to make the world a better place.  And that begins with our employees. We’re proud to offer a range of employee benefits and resources that help you protect what matters most – your health care, savings, financial protection, and wellbeing. We provide a variety of leaves for personal, health, family, and military needs. For example, the “Giving Back” program allows you to take up to 16 hours a year to volunteer in your community.

We also believe in fostering our employees’ development and offer a range of learning opportunities for employees to hone their professional skills to position themselves for the next steps of their careers. AIG also has a tuition reimbursement program for eligible employees to enhance their education, skills, and knowledge in areas that relate to their current position or future positions to which they may transfer or progress.

We are an Equal Opportunity Employer

It has been and will continue to be the policy of American International Group, Inc., its subsidiaries and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories. At AIG, we believe that diversity and inclusion are critical to our future and our mission – creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.

At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.

Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks. It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers. At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential. We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of inclusion

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities.  If you believe you need a reasonable accommodation, please send an email to candidatecare@aig.com.  

#AIGPP

Functional Area:

AS - Administrative Support

AIG Europe S.A. (U.K. Branch) & American International Group UK Ltd