Facilities Coordinator

Do you like adding value to a team, especially when you can see the impact to your colleagues?  Are you someone who ranks your detail-orientation and administrative skills as your best attributes?  If you answered yes to all these questions, we think you would be an outstanding fit as a Facilities Coordinator in our New York Office working alongside our Real Estate and Facilities team.

Primary Responsibilities:

As a Facilities Coordinator, you would work closely with the Facilities and Real Estate team to support and execute daily functions to ensure all locations meet Cerity Partners standards.

Specific responsibilities include, but are not limited to:

• Move Coordination & Logistics:
  • Assist with scheduling and coordinating internal moves & office relocation timelines
  • Liaise with IT and vendors to ensure timely and accurate execution
  • Maintain move schedules, checklists, and communication updates
• Space Planning Support:
  • Oversee the updating and maintenance of floor plans and seating charts to reflect current occupancy and departmental assignments (working with Receptionist)
  • Maintain accuracy in facility databases
  • Assist with collecting utilization data and supporting future planning efforts
• Ad Hoc Facilities Requests & Administrative Support:
  • Serve as a first point of contact for all facility requests, ensuring quick response and resolution
    • Furniture requests, security inquiries (for example)
  • Support vendor coordination and purchase order processing for minor facility needs

Overall, this role will assist senior Facilities management to focus on strategic planning, office projects, and vendor management. Ensures that space data and floor plans remain current, supporting data-driven decisions for space utilization and real estate planning. Faster response to requests and smoother move coordination to enhance colleague satisfaction and productivity.

Qualifications: 

• Genuine desire to help the team, providing superior service and taking complete ownership of even the smallest task
• Strong attention to detail, exceptional problem-solving skills, and an ability to organize and prioritize work to meet deadlines proactively with little supervision
• Proactive mindset,  identifying and preventing potential problems before they arise
• Clear communicator at all levels, providing regular progress updates to the internal team
• 1–2 years of experience in administrative or facilities roles preferred
• Ability to thrive in a fast-paced, ever-changing environment

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.  
• Must be able to lift up to 15 pounds at times.  

Compensation Range:

$70,000 - $80,000

Why Cerity Partners:

• Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package:
• Health, dental, and vision insurance – day 1!
• 401(k) savings and investment plan options with 4% match
• Flexible PTO policy
• Parental Leave
• Financial assistance for advanced education and professional designations
• Opportunity to give back time to local communities
• Commuter benefits

Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. 

Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to careers@ceritypartners.com. Applicants must be authorized to work for any employer in the U.S.