Senior Executive Assistant

X1 Senior EA (6-month fixed term) | X1 Coordinator (permanent)

• Step into a role where your organisation skills stand out

• Detail‑driven roles that keeps the bigger picture on track

• Wellington based

Ko tōu ake mahi - What you’ll do - Senior EA

The Senior Executive Assistant is a key connector for the Office of the Deputy Chief Executive, keeping our work flowing smoothly and helping the whole team operate at its best. You’ll provide executive support to the DCE while also being a trusted partner to the wider group, coordinating priorities, strengthening communication, and creating a collaborative environment where everyone can do their best mahi. This role is all about anticipating what’s needed, and helping the team stay focused, aligned, and moving forward.

Day to day responsibilities: Senior EA

• Keep the Office of the Deputy Chief Executive running smoothly by managing calendars, priorities, and workflow with confidence and clarity

• Coordinate team activities, meetings, and information flow to ensure everyone stays aligned and well‑supported

• Prepare high‑quality documents, briefings, and communications that support the DCE and wider team’s mahi

• Act as a key point of contact for internal and external stakeholders, helping the team build strong, positive relationships

• Build strong relationships across the organisation to facilitate effective communication and decision‑making

Click here to view the position description.

Ko tōu ake mahi - What you’ll do - Coordinator

The Coordinator role provides high‑quality coordination and administrative support under the direction of the Knowledge Translation and Implementation (KTI) Manager, supporting national work programmes and operational delivery. The role ensures processes and procedures are established and maintained to a high standard and actively collaborates with internal and external stakeholders

Day to day responsibilities: Coordinator

• Contribute to the delivery of the Agency work programme by coordinating and supporting planning, implementation, and quality processes using Agency methodologies

• Provide proactive administrative and coordination support to the KTI Manager and team, including managing information requests, distribution and reporting

• Organise and support stakeholder meetings, including scheduling, preparation, minute-taking, and follow-up actions

• Assist with internal and external communications, including drafting and distributing documents and updates

• Manage logistics for meetings and events, including venue bookings, travel arrangements, catering, and branding collateral.

Click here to view the position description for Coordinator.

Ko ngā pūkenga ōu - What you’ll bring

• Experience as an Executive Assistant, Senior Administrator, Senior EA and coordination role

• Strong organisational and time‑management skills

• Ability to anticipate needs and work autonomously

• Excellent written and verbal communication

• High level of discretion, professionalism, and confidentiality

• Confidence working with senior stakeholders and managing competing priorities

Ko wai mātou - About us

Te Aho o Te Kahu, the Cancer Control Agency, provides national leadership for and oversight of cancer control.

Te Aho o Te Kahu takes a whole-of-system focus on preventing and managing cancer and oversees system-wide prioritisation and coordination of cancer care in New Zealand.  It is accountable for ensuring transparency of progress towards the goals and outcomes in the National Cancer Action Plan. Te Aho o Te Kahu is equity-led, knowledge-driven, person/whānau-centred and outcomes focused.

We offer a supportive environment for you to grow on both at personal and professional level. We care about your wellbeing and offer a flexible working environment to promote a healthy work/life balance as well as a host of other benefits.

Join Te Aho o Te Kahu - Ngā tūranga e wātea ana
Working at Te Aho o Te Kahu is inspiring, meaningful and rewarding. The Agency provides an incredible opportunity to work alongside other passionate individuals in leading efforts to drive the changes required to improve cancer outcomes for all New Zealanders.

Ngā uaratanga - Our Agency Values:

Our Vision Tō Tātou Whāinga

Fewer cancers Kia whakaiti iho te mate pukupuku

Better survival Kia runga noa ake te mataora

Equity for all Kia taurite ngā huanga

We are equity led, whānau centred, knowledge driven and outcomes focused. For more information see our website  https://teaho.govt.nz/

Me pēhea te tono mai - How to apply 

Applications close on Monday 20 April 2026. Please state in your cover letter which role you would like to be considered for.

Please follow the online process at our Careers Website to apply. Please ensure you upload a CV and covering letter with all applications. If you have any questions, email the recruitment team at recruitment@health.govt.nz. To apply, you must hold the right to work in New Zealand.  For information on work visa eligibility, check out the Immigration New Zealand website.

We are reviewing applications as they come in and interviews may take place during the advertising period. Please note if we receive a high number of applications this job may close prior to the closing date. This role is Wellington based and the successful candidate will need to be based in Wellington.

We are not utilising recruitment agencies at this time. If you are interested in applying for this position, please do so directly through our careers page.

All candidates will be notified of the outcome of their application via email. Shortlisted candidates will be required to complete an interview process, reference checks, and a criminal check.

We value diversity and are committed to working in an inclusive and respectful way. We welcome applicants from all walks of life and appreciate the richness of experience that your point of difference could bring to us. Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you.