Accounts Payable Clerk

The Accounts Payable Clerk is responsible for preparing, processing, and filing accounts payable documents to ensure accurate and timely payment to vendors. This role requires strong attention to detail, basic accounting knowledge, and the ability to manage multiple tasks in a fast‑paced office environment. The position supports internal departments and external vendors through effective communication and accurate data processing.

Essential Duties & Responsibilities

• Prepare accounts payable vouchers, invoices, and payment documentation for computer entry and vendor payment processing.
• Review and verify invoices, purchase orders, and supporting documentation for accuracy and completeness.
• Perform basic data entry, calculations, and invoice matching using established AP procedures.
• Sort, prioritize, and prepare check runs, matching checks to corresponding accounts payable documents.
• File paid accounts payable records accurately in alphabetical order and maintain organized financial files.
• Utilize standard office equipment including personal computer, calculator, multi‑line phone system, copier, scanner, fax machine, and adding machine.
• Respond to internal and external inquiries related to invoice status, payments, and vendor accounts.
• Maintain a clean, neat, and organized workstation in accordance with departmental standards.
• Perform additional clerical and administrative duties as assigned.

Job Requirements

Performance Requirements (Knowledge, Skills & Abilities)

• Ability to work effectively with internal staff and external vendors, demonstrating patience, professionalism, and diplomacy.
• Strong attention to detail with the ability to analyze information independently and resolve discrepancies.
• Ability to work efficiently in an environment with frequent interruptions, including phone calls.
• Proficient in reading, writing, and speaking English to complete invoices, vouchers, purchase orders, and vendor communications.
• Ability to follow written and verbal instructions and communicate clearly with employees and management at all levels.
• Basic mathematical and accounting skills to calculate invoice totals, pricing, and purchase order discrepancies.
• Functional computer skills, including the ability to use a moderately complex accounting or AP system.
• Manual dexterity to operate a computer keyboard, calculator, and office equipment.
• Ability to bend, reach, lift, and carry files or reports up to 30 lbs on an intermittent basis.
• Ability to remain alert and productive throughout the duration of the shift.
• Reliable attendance in accordance with company standards.
• Maintain a neat, clean, and professional appearance.

Education & Experience

• Education: High School Diploma or GED required.
• Experience: Any combination of education, training, or experience that provides the required knowledge, skills, and abilities. Prior accounts payable, accounting clerk, or administrative experience preferred.

Why Westgate?

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.) 
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying.

This job posting is intended to provide a general overview of the position and may not include every responsibility, duty, or qualification required. Duties, responsibilities, and activities may change at any time with or without notice.