Senior Contracting Assistant

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – NATOIS-0040

Role Duties and Responsibilities

• Lead the NATO Enterprise OCM Framework Initiative delivered by NCIA (act as the main POC for OCM across the NATO Enterprise):
  • Oversee OCM Activities delivered by NCIA for two (2) NATO Enterprise-Wide Projects (applying the NATO Enterprise OCM Framework) and provide guidance from a NATO Enterprise (CDT) perspective
  • Work with the NCIA and validate the Detailed NATO Enterprise OCM Implementation Plan
  • Construct and Implement a Stakeholder Engagement Plan to setup an OCM Practitioner’s network across the NATO Enterprise
• Lead OCM Activities for the ‘Digital Transformation Implementation Strategy’ (DTIS) Initiative
  • Lead change management efforts supporting the implementation and successful execution of the DTIS Initiative in 2026, ensuring alignment with project goals.
  • Monitor progress, provide OCM guidance, mitigate risks, and foster adoption methodologies.
• Lead OCM Efforts for CDT Division Restructuring
• Drive OCM activities to support the planning, execution, and success of the CDT division restructuring efforts.
• Align stakeholder engagement and communication strategies with restructuring goals to minimize disruption and maximize operational efficiency.

Essential Skills, Experience and Certifications

• Finalized NATO Enterprise OCM Implementation Plan for 2026:
  • A detailed NATO Enterprise OCM Implementation Plan outlining scope, objectives, timelines, resources, risk mitigation strategies, and KPIs.
  • Updated and optimized OCM framework templates and methodologies for NATO Enterprise use.
• Stakeholder Engagement Deliverables for the NATO Enterprise:
  • A stakeholder engagement plan and a detailed stakeholder map categorizing groups by influence, interest, and impact.
  • Deliverables associated with the establishment of an OCM Practitioner’s network, including plans and communication artefacts.
  • Presentations to senior leadership tracking stakeholder engagement milestones, feedback, and challenges.
• Tailored OCM Strategy and Execution Plan for the DTIS Initiative:
  • DTIS-specific OCM plan aligned with implementation goals for 2026.
  • DTIS-specific Communication artefacts to support the implementation objectives in 2026 (in-line with Portfolio Management team)
• Updated OCM Plan and Communication Strategy for CDT Division Restructuring:
  • Updated CDT OCM Plan
  • Updated 2026 Yearly Stakeholder Management plan
  • Monthly CDT Newsletters
  • Other OCM activities supporting Leadership

Working Location

• Brussels, Belgium

Working Policy

• Onsite

Travel

• Some travel to other NATO sites may be required