Executive Assistant / Front Desk Coordinator Contractor Role: Onsite San Jose (M-Th)

About the Job

Do you thrive in fast-paced environments and anticipate what leaders need before they ask? Are you a polished, proactive professional who enjoys supporting senior executives while also helping maintain a well-run office? If so, we’d love to meet you.

This role is ideal for someone who understands that exceptional executive support and a seamless office environment go hand in hand. You will serve as a trusted partner to senior leadership while also ensuring the San Jose office operates efficiently and professionally. This is a highly visible position requiring discretion, strong judgment, and the ability to manage competing priorities with ease.

Who You Are

• 3+ years of experience supporting executives and/or office operations in a professional services or corporate environment
• Highly proficient in Microsoft Outlook, Word, Excel, and Teams
• Strong calendar management, travel coordination, and expense reporting experience
• Professional, executive-ready presence with excellent communication skills
• Highly organized with strong attention to detail and ability to prioritize
• Service-oriented mindset with the ability to remain calm and solutions-focused
• Discreet and trustworthy when handling confidential information
• Comfortable working independently in a smaller office environment

What You’ll Do

Executive Support (Primary Focus)

• Partner directly with 3-4 Senior Managing Directors and directly support:
• Complex calendar management and scheduling
• Travel coordination and itinerary management
• Expense reporting and administrative support
• Meeting coordination, including agendas, logistics, and follow-ups
• Provide support for executive meetings, including catering and onsite coordination
• Anticipate executive needs and proactively solve problems before they arise

Office Management Support

• Manage day-to-day office operations, including:
• Ordering and maintaining kitchen and office supplies
• Managing access badges and coordinating with building management
• Supporting IT-related needs and coordination
• Maintain a clean, organized, and professional office environment
• Serve as a point of contact for employees working onsite

Meetings & Events

• Coordinate onsite executive and client meetings end-to-end:
• Scheduling, room setup, catering, and logistics
• Support internal events and leadership visits

Additional Details

• Overlap with current Executive Assistant will be provided for training and transition
• This role requires a high level of ownership, professionalism, and adaptability
• Ideal for someone who enjoys both executive support and office coordination responsibilities

Location: 1735 Technology Dr, San Jose, CA (near airport) – parking provided by Riveron

Schedule: Monday–Thursday: 9:00 AM – 3:00 PM - Flexibility required based on executive schedules, events, and office needs

Compensation: $49/hour

Classification: 1099 contract position

About Riveron

At Riveron, we partner with clients—from global multinationals to high-growth private entities—to solve complex finance challenges, guided by our DELTA values: Drive, Excellence, Leadership, Teamwork, and Accountability. Our entrepreneurial culture thrives on collaboration, diverse perspectives, and delivering exceptional outcomes. We are committed to fostering growth, both for our clients and our people, through mentorship, integrity, and a client-centric approach. This inclusive environment offers flexibility, progressive benefits, and meaningful opportunities for impactful work that supports well-being in and out of the office.

Check us out on social media

LinkedIn https://www.linkedin.com/company/riveron/life/culture/ Glassdoor https://www.glassdoor.com/Photos/Riveron-Office-Photos-E672242.htm Instagram https://www.instagram.com/riveronconsulting/ Facebook https://www.facebook.com/RiveronConsulting/

Riveron Consulting is an Equal Opportunity Employer and believes that we are stronger together through our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

Full time roles are eligible for a full range of benefits including medical, dental, and vision insurance, 401(k) with company match, and PTO. A complete description of all available benefits can be found at Riveron's Benefits page at https://riveron.com/riveron-life/. Contract roles are not eligible for benefits.

FRAUD ALERT

Please beware of fraudulent schemes or impersonations when going through the job application process. A Riveron employee will never recruit via text or extend unsolicited employment offers. Additionally, a Riveron employee will never ask you to exchange money or purchase anything as part of the recruiting process.

WE MAY USE ARTIFICIAL INTELLIGENCE (AI) TOOLS TO SUPPORT PARTS OF THE HIRING PROCESS, SUCH AS REVIEWING APPLICATIONS, ANALYZING RESUMES, OR ASSESSING RESPONSES. THESE TOOLS ASSIST OUR RECRUITMENT TEAM BUT DO NOT REPLACE HUMAN JUDGMENT. FINAL HIRING DECISIONS ARE ULTIMATELY MADE BY HUMANS. IF YOU WOULD LIKE MORE INFORMATION ABOUT HOW YOUR DATA IS PROCESSED, PLEASE CONTACT US.