Executive Assistant

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Position Overview

LHT Consulting Group is seeking a highly skilled, exceptionally organized Executive Assistant/Project Coordinator to provide comprehensive administrative and project support to the CEO | President and Executive Advisors.

This role requires a polished professional who thrives in a dynamic, fast-paced environment, demonstrates impeccable discretion, and anticipates needs before they arise.

The ideal candidate is resourceful, proactive, and detail‑obsessed—equally comfortable managing executive priorities as they are coordinating project timelines, documentation, and communication across teams.

Key Responsibilities

Executive Support

• Manage calendars, schedules, and agendas for the CEO and Executive Advisors.
• Coordinate meetings, events, briefings, and executive engagements.
• Screen and manage correspondence, including email triage, drafting responses, and maintaining organized archives.
• Handle incoming calls with professionalism; route inquiries and provide accurate information as needed.
• Prepare, edit, and format presentations, and executive documents using Word, Excel, PowerPoint, and Canva.
• Arrange travel, accommodations, and itineraries.
• Track and prepare expense reports and reimbursement documentation.
• Provide occasional personal support and maintain responsiveness outside standard business hours when necessary.

Project Coordination

• Create and maintain project schedules, calendars, timelines, and task lists.
• Update project plans, maintain documentation, and ensure all records are current and accessible.
• Serve as the communication hub between team members, stakeholders, vendors, and clients.
• Assist with resource coordination, including ordering, tracking, and allocating materials.
• Identify risks, delays, or issues and proactively escalate or resolve them.
• Support day‑to‑day project operations to ensure timely and high‑quality deliverables.

Required Qualifications

• High School Diploma/GED required; bachelor’s degree preferred.
• 5+ years of experience in an executive support role within an office environment.
• 2+ years of experience in project coordination or administrative project support.
• Expert-level proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with project management tools and document-sharing platforms.
• Strong written and verbal communication skills with the ability to interact across all organizational levels.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Proven discretion and ability to maintain strict confidentiality; NDA required.
• Ability to pass U.S. Secret Service and/or Dignitary Protection background checks.
• Exceptional attention to detail, follow-through, and organizational capabilities.
• Experience supporting high-net-worth individuals or notable clients preferred.
• Customer service mindset with a refined sense of hospitality and professionalism.
• Proactive, self-directed, and creative problem-solving approach.
• Ability to anticipate executive needs and adapt quickly to shifting priorities.
• Understanding of funeral service and/or event management is a plus, but not required.

Personal Attributes

• Highly adaptable and resourceful in a no-notice, rapidly changing environment.
• Maintains composure, professionalism, and confidentiality at all times.
• Confident communicator with strong interpersonal skills.
• Able to work independently with minimal direction.
• Thinks strategically and acts with urgency.
• Builds strong relationships and fosters trust across teams and stakeholders.

Overview

LHT Consulting Group is seeking a highly organized, proactive Executive Assistant/Project Coordinator to support the CEO | President and Executive Advisors. This hybrid role blends high-level executive support with project coordination, requiring exceptional communication, discretion, and multitasking abilities.

Key Responsibilities

• Manage executive calendars, schedules, travel, and correspondence
• Prepare and edit presentations, agendas, and documents
• Coordinate meetings, events, and logistics
• Maintain project timelines, documentation, and task tracking
• Serve as communication liaison between executives, teams, vendors, and clients
• Identify risks, resolve issues, and support day‑to‑day project operations
• Provide occasional personal support and after-hours responsiveness when needed

Qualifications

• 5+ years of executive support experience; 2+ years project coordination preferred
• Expert-level Microsoft Office (Word, Excel, PowerPoint); Canva experience a plus
• Strong written and verbal communication skills
• Proven ability to prioritize, multitask, and operate in fast-paced environments
• High level of discretion; NDA required
• Ability to pass U.S. Secret Service and/or Dignitary Protection background check
• Experience supporting high-net-worth or notable clients preferred
• Highly organized, proactive, and detail-oriented
• Understanding of funeral service and/or event management is a plus, but not required.

Personal Attributes

• Professional, discreet, and adaptable
• Strong interpersonal and customer service skills
• Anticipates needs and solves problems quickly
• Works independently with minimal direction

Postal Code: 28227

Category (Portal Searching): Administration and Clerical

Job Location: US-NC - Charlotte