Collections Manager, Landmarks, The Public Art Program of The University of Texas at Austin

Job Posting Title:

Collections Manager, Landmarks, The Public Art Program of The University of Texas at Austin

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Hiring Department:

College of Fine Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As the university’s public art program, Landmarks enriches the lives of students and visitors by presenting art that is broadly accessible and free to all. Some fifty works of modern and contemporary art are throughout the 433-acre campus and viewed by thousands of people every day.

Benefits package:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time 

• Paid holidays 

• Other services and perks.

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

Purpose

The Collections Manager, reporting to the Landmarks Deputy Director, oversees the care, conservation, and maintenance of Landmarks’ public art collection of nearly fifty modern and contemporary works. The role coordinates conservation and restoration with contracted specialists, manages the Landmarks Preservation Guild and conservation interns, and oversees the Landmarks Video program in coordination with the technology manager.

Responsibilities

​Collection Management and Conservation

• Assist the Director and Deputy Director with long-range planning and budgeting for the care, maintenance, and conservation of the collection.

• Monitor works, identify needs and coordinate treatments in collaboration with contracted conservators, artists, lenders, Landmarks’ technology manager, and campus service providers.

• Maintain ongoing relationship with the Metropolitan Museum of Art regarding works on long-term loan to Landmarks, including routine communication, site visit coordination, and loan renewals.

• Maintain relationships and routine communications with campus delegates who monitor works in the collection.

• Maintain relationships and routine communications with external stakeholders.

• Oversee all conservation efforts as needed.

• Maintain the 20-year routine maintenance budget projection.

• Assist in the development of new projects by working with conservators to determine feasibility of materials and to project long-term care needs.

• Manage maintenance of new media art, in consultation with tech-specific vendors and Landmarks’ technology manager.

• Maintain database of treatments and condition reports; maintain records and documentation for each work in the collection and digital archive.

• Plan and execute emergency response for works as needed (ie: graffiti, vandalism, weather events, etc.)

• Track and manage loan agreements and communication with lenders.

Bookkeeping/Budget Management

• Budget development and reporting for all projects.

• Track and forward invoices for payment.

• Reconcile accounts and budgets at the end of a project.

• Coordinate with Landmarks Deputy Director and Business Coordinator to ensure only approved payments are charged to the proper project accounts.

Supervision

• Manage two Pre-Program Interns including recruiting, training, programming and performance tracking.

• Manage Landmarks Preservation Guild (volunteer program) including recruiting, training, programming and performance tracking.

Committee Coordination

• Coordinate with the Landmarks Advisory Committee (LAC).

• Plan and attend regular meetings.

• Take notes and submit meeting minutes in a timely manner after every meeting

• Maintain the roster for LAC.

• Work closely with the Director’s EA to schedule meetings.

Other Duties

• Attend Landmark VIP events and tours as requested.

• Additional duties upon request.

Required Qualifications

• Bachelor’s degree.

• Minimum of three years’ experience with collection management, preferably working with public art collections and/or object conservation.

• Demonstrated supervisory experience.

• Demonstrated experience with budget management.

• Demonstrated experience working external stakeholders and contracted workers.

• Proficiency in Microsoft Office suite including Excel and Sharepoint.

• Required Competencies:

  • Ability to multi-task and manage deadlines

  • Initiative: including enthusiasm to learn new things

  • Teamwork

  • Accuracy and Attention to Detail

  • Growth and Development Mindset

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than four years’ experience with collection management, preferably working with public art collections and/or object conservation.

• Familiarity with UT protocols and project management processes.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provided a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$60,000 + depending on qualifications

Working Conditions

• On-campus days per week.

• Prolonged screen time.

• Repetitive use of a keyboard at a workstation.

• Use of manual dexterity.

Work Shift

Monday – Friday, 8am – 5pm

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.