Loan Accounting Assistant

Company Overview

X‑Caliber is a nationally recognized commercial real estate platform providing direct mortgage lending, loan servicing, advisory services, and investment opportunities, supported by decades of proven success and deep industry expertise across our growing family of affiliated entities. We are committed to delivering impactful, market‑leading solutions that create long‑term value for our clients, investors, and the communities we serve.

Position Summary

The Loan Accounting Assistant supports the administration, reconciliation, and ongoing data integrity of X‑Caliber’s loan portfolio. This role partners closely with the Assistant Vice President, Loan Accounting to ensure accurate financial reporting, clean system data, and reliable loan‑level records across servicing, accounting, and banking platforms.

The ideal candidate is highly organized, detail‑oriented, analytically minded, and comfortable working across multiple systems and teams. This position plays a key role in reconciliation processes, escrow administration, and data quality initiatives while collaborating with Finance, Loan Servicing, Portfolio Management, and Operations.

This position is based in our Timonium, Maryland office with a hybrid or in‑office schedule, as applicable, and reports to the Assistant Vice President, Loan Accounting.

Key Responsibilities

Loan & Cash Reconciliation

• Perform daily and monthly reconciliations between loan servicing systems, bank accounts, and general ledger balances
• Investigate, document, and resolve system‑to‑bank variances using transaction‑level data
• Support month‑end, quarter‑end, and year‑end close processes related to loans and escrow accounts

Escrow & Asset Administration

• Support escrow disbursements including taxes, insurance, and reserves with strong attention to timing, accuracy, and auditability
• Maintain structured electronic tax and insurance documentation aligned with servicing system records
• Monitor escrow balances and assist in identifying exceptions or data inconsistencies

Systems, Data & Reporting

• Maintain accurate electronic loan files and data across internal systems and document repositories
• Utilize Microsoft Excel to analyze loan data, validate calculations, and support reconciliations (including lookups, pivots, and filters)
• Assist with internal management reporting, investor data requests, and ad hoc analysis
• Support data quality initiatives by identifying trends, recurring issues, and system gaps

Cross‑Functional & Audit Support

• Partner with Finance, Loan Servicing, Portfolio Management, and Operations teams to resolve discrepancies
• Support internal and external audit requests by preparing documentation and reconciliation support
• Assist Finance and Servicing teams with system inquiries, data validation, and reporting needs

Qualifications

Education

• Associate’s or Bachelor’s degree preferred
• Accounting, Finance, Information Systems, or a related field a plus

Experience

• Experience working in financial systems, loan accounting, or loan servicing environments preferred

Technical Skills

• Intermediate proficiency in Microsoft Excel
• Proficiency in Microsoft Word and Outlook
• Experience with loan servicing platforms (e.g., Strategy/CS or comparable systems) and accounting systems a plus

Core Competencies

• High attention to detail with a systems‑oriented mindset
• Strong organizational and analytical skills
• Effective written and verbal communication skills
• Ability to manage multiple priorities in a deadline‑driven environment

Work Environment

• Hybrid or in‑office work arrangement based on company policy

Compensation & Benefits

• Salary range: $55,000 – $60,000.
• Discretionary annual bonus.
• Comprehensive benefits package including medical, dental, vision, 401(k), unlimited PTO, and additional company benefits.

X‑Caliber is an Equal Opportunity Employer. This job description is not intended to be an exhaustive list of duties and responsibilities and may be modified at any time.

We are an Equal Opportunity Employer and are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, familial status, military or veteran status, domestic violence victim status, arrest or conviction record, or any other characteristic protected by applicable federal, state, or local law, including the New York State Human Rights Law. We are committed to providing reasonable accommodations to qualified individuals with disabilities and individuals with sincerely held religious beliefs or practices. This job description is not intended to be an exhaustive list of duties and responsibilities and may be modified at any time.