Document Control Associate- Pipeline Construction

We are seeking a Document Control Associate to support the design, configuration, deployment, and adoption of the InEight Documents module to standardize and elevate our document control practices across projects and portfolios. 

You will partner with project teams, engineering, construction management, IT, and vendor resources to deliver scalable workflows, robust metadata structures, and reporting that drives compliance, traceability, and productivity.

Job Description

InEight Documents Implementation & Configuration

• Lead end-to-end implementation of InEight Documents: environment setup, permissions, roles, folders, metadata, and audit controls.
• Configure business rules and automated workflows for submittals, RFIs, transmittals, review/approval cycles, revisions, and closeout packages.
• Design and maintain document numbering schemes, revision strategies, and naming conventions aligned to company standards and contracts.
• Build and optimize templates, checklists, and forms; manage document attributes and custom fields for traceability.
• Integrate distribution matrices, review durations/SLAs, and exception handling (overdue, rework, reissue).
• Enable robust searchability and classification through controlled taxonomies, metadata, tags, and controlled vocabularies.

Reporting & Continuous Improvement

• Build dashboards and reports (cycle times, overdue items, review bottlenecks, RFI/submittal throughput, compliance).
• Monitor KPIs and drive continuous improvement to reduce turnaround times, improve data quality, and enhance user experience.
• Document lessons learned, backlog of enhancements, and maintain an iterative release plan.

Qualifications

3–7+ years in Document Control, EDMS/DMS implementation, or construction technology systems delivery.

• Hands-on experience implementing or administering InEight Documents.
• Strong understanding of document control processes: submittals, RFIs, transmittals, redlines/as-builts, drawing & spec management, correspondence, turnover/closeout.
• Proficiency in workflow design, metadata/taxonomy, permissions/security, and change control.
• Excellent facilitation, training, and stakeholder management skills; ability to bridge business and IT.
• Strong written documentation skills (SOPs, work instructions, test scripts, training guides).
• Background in Engineering, Construction, EPC/EPCM, Owner/Developer, or PM/CM environments is considered an asset. 
• Certifications: InEight Admin/Implementation (if available), PMP, CM-BIM, or related  is considered an asset.
• Exposure to Power Automate, Power Apps, or scripting for light automation is considered an asset. 

Additional information

What's in it for you...

• 100% covered health and dental benefits for you and your dependents (including paramedical services)
• Annual learning and development budget
• Access to a range of online learning tools, and support for career development and growth
• Coverage of one professional membership or license fee per year, if directly related to your role
• We believe in work-life balance, so you can recharge and take care of what matters most with vacation, flex and sick days 
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives
• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging

Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. 

This range is a reflection of base salary only, not of a total compensation package.  Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications. 

*On-site presence and requirements may change depending on our clients' needs.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.

All your information will be kept confidential according to EEO guidelines.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.