Pre-Opening Project Manager

About Us

Batters Clubhouse is a next-generation baseball-themed "Eatertainment" concept combining immersive batting simulators, food & beverage, and a social atmosphere. We are preparing to launch our first flagship location near Plymouth Meeting, PA and are seeking an experienced Project Manager to lead the execution from lease signing through grand opening.

Role Overview

We are looking for a highly organized, proactive Project Manager to oversee all aspects of pre-opening execution. This role will serve as the central point of coordination across construction, vendors, technology, hiring, permitting, and launch preparation.

This is not a passive role. The ideal candidate takes ownership, drives timelines, solves problems, and ensures accountability across all stakeholders.

Key Responsibilities

Project & Timeline Management

• Build and manage a detailed pre-opening project plan (construction, operations, marketing, permitting)
• Track progress against milestones and proactively address delays
• Lead weekly status meetings with founders and key partners
• Ensure all critical path items are completed on time

Permitting, Licensing & Regulatory Approvals

• Lead and coordinate all required permits and approvals, including:
• Liquor license application/transfer process
• Health department permits
• Building and occupancy permits
• Fire and safety approvals
• Serve as point of contact with local township/municipality and regulatory bodies
• Coordinate with legal counsel and licensing consultants as needed
• Track timelines and proactively manage risks that could delay opening
• Ensure full compliance with all local, state, and regulatory requirements prior to opening

Construction Coordination (with GC)

• Serve as owner’s representative alongside General Contractor
• Coordinate with architect, engineers, landlord, and vendors
• Ensure build aligns with operational needs (simulators, kitchen, bar, guest flow)
• Track key construction milestones, inspections, and punch list completion

Vendor & Systems Implementation

• Assist in selection and implementation of:
• Reservation / booking system
• POS system
• Website and online booking integration
• Coordinate procurement of non-construction items:
• Furniture, fixtures, equipment (FF&E)
• Smallwares, uniforms, supplies

Pre-Opening Operations Setup

• Support development of operational infrastructure and workflows
• Coordinate with founders on designing the guest experience
• Ensure readiness across all operational components prior to opening

Hiring & Staffing Coordination

• Assist in recruitment process for General Manager and key hires
• Coordinate hiring timeline with opening schedule
• Support onboarding logistics and training timeline

Marketing, Branding & Launch Coordination

• Coordinate pre-opening marketing efforts (agency or internal)
• Support development of launch strategy and opening events
• Ensure alignment between marketing, website, and booking systems
• Coordinate development of brand assets including logo, visual identity, and signage in collaboration with founders and external designers/agencies
• Oversee production timelines for branded materials and merchandise (apparel, equipment, etc.) to ensure availability for opening
• Ensure brand consistency across website, physical space, and customer-facing materials

Budget & Reporting

• Track project budget vs. actual spend
• Identify cost risks and opportunities for savings
• Provide regular reporting to founders

Qualifications

• 5+ years experience in project management, preferably in:
• Hospitality, restaurant, entertainment, or retail buildouts
• Experience managing commercial construction projects strongly preferred
• Demonstrated experience navigating permitting and licensing processes (liquor license experience strongly preferred)
• Strong organizational and communication skills
• Self-starter with high accountability and problem-solving mindset

Bonus Experience

• Pre-opening experience for restaurants or entertainment venues
• Experience with POS/reservation systems (Toast, SevenRooms, etc.)
• Familiarity with landlord/tenant buildout processes

Working Style

• Primarily remote, with the ability to visit the site in the Plymouth Meeting area as needed for key milestones, inspections, and coordination meetings
• Hands-on, execution-focused, and detail-oriented
• Comfortable operating in a fast-moving startup environment
• Able to push stakeholders and drive decisions when needed

Compensation

• Monthly retainer or hourly rate (commensurate with experience)
• Potential performance-based bonus tied to opening timeline and key milestones (including permitting/licensing)

Project Timeline

• Start: Immediately following LOI / Lease Execution
• Duration: Through opening (estimated 6–9 months)
• Transition: Role will taper off as General Manager assumes full operational control

How to Apply

Please submit a resume and brief summary of relevant experience, including examples of projects you have managed from buildout through opening, specifically highlighting any permitting and licensing experience.

What Success Looks Like

• Venue opens on time and on budget
• All permits and licenses (including liquor license) secured without delaying opening
• All systems, vendors, and staffing are in place pre-opening
• Smooth transition to General Manager with no operational gaps

Pay: From $4,500.00 per month

Work Location: Hybrid remote in Plymouth Meeting, PA 19462